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This General Privacy Notice explains what we do with your personal data.
It applies to any data subject of whom we process personal data.
It describes how we collect, handle, and process your personal data.
This notice is layered. So, if you wish, you can easily select any processing activity to see what to expect us to do with your personal data.
UPT United Product Tankers GmbH & Co. KG is the controller for the personal data it processes. You can contact UPT in a number of ways, which are set out below:
UPT United Product Tankers GmbH & Co. KG
Address: Große Elbstraße 275 22767 Hamburg, Germany
Phone: +49 40 33957-0
Email: management@uptankers.com
Bank Account Administration
Data Subject
This section applies to the personal data of Employees (Office Staff) and Group Company Employees.
Purpose of Processing
Where you provide us or where we are provided with your personal data from our third party service provider, we will process them for bank account administration purposes only.
Categories of personal data
This includes your personal identification details, and contact information.
Legal Basis
The legal basis we rely on to process your personal data is GDPR Article 6(1)(b). This allows us to process personal data when it is necessary for the performance of a contract to which the data subject is party.
PD required by law (statutory) or by contract or necessary to enter into a contract and the possible consequences of failure to provide same
If necessary personal data is not provided, allowing us to conduct the required bank account administration, we will not be able to fulfil our contract with you.
Recipients
The only recipients of your personal data will be banks. They are based in the EEA.
Retention Period
We will store such personal data for a period of 3 years and 1 month following the termination of your employment.
Data Subject
This section applies to the personal data of Business Partners, Prospective Customers, Customers, Port Agents, Prospective Vendors, and Vendors.
Purpose of Processing
Where you provide us, or where we are provided from our Charterers with your personal data, we will process them for communication purposes only.
Categories of personal data
This includes your personal identification details, and contact information.
Legal Basis
The legal basis we rely on to process your personal data is GDPR Article 6(1)(b). This allows us to process personal data when it is necessary for the performance of a contract to which the data subject is party, or in order to take steps at the request of the data subject prior to entering into a contract.
PD required by law (statutory) or by contract or necessary to enter into a contract and the possible consequences of failure to provide same
If necessary personal data is not provided, allowing us to conduct the required communication, we will not be able to fulfil our contract with you.
Recipients
The only recipients of your personal data will be Vessels under our management.
International transfers
They are based globally. We rely on GDPR Article 49(1) (c) for cross-border transfers. These transfers are for specific situations where the transfer is necessary for the conclusion or performance of a contract concluded in the interest of the data subject between the Company as controller and another natural or legal person.
Retention Period
We will store such personal data for a period of 10 years from our last communication with you.
Data Subject
This section applies to the personal data of Employees (Office Staff).
Purpose of Processing
Where you provide us or we are provided from our third party service providers with your personal data, we will process them for employee management purposes only.
Categories of personal data
This includes your personal identification details, contact information, employment information, government identifiers, company asset details, education and skills.
Legal Basis
The legal basis we rely on to process your personal data is GDPR Article 6(1)(b). This allows us to process personal data when it is necessary for the performance of a contract to which the data subject is party.
PD required by law (statutory) or by contract or necessary to enter into a contract and the possible consequences of failure to provide same
If necessary personal data is not provided, allowing us to conduct the required employee management, we will not be able to fulfil our contract with you.
Recipients
The only recipients of your personal data will be our third party service providers.
Retention Period
We will store such personal data incidentally until these are sent to our third party service providers.
Data Subject
This section applies to the personal data of Prospective Employees (Office Staff) and Unsuccessful Candidates.
Purpose of Processing
Where you provide us with your personal data, we will process them for recruitment purposes only.
Categories of personal data
This includes your personal identification details, contact information, employment information, education and skills.
Legal Basis
The legal basis we rely on to process your personal data is GDPR Article 6(1)(b). This allows us to process personal data when it is necessary in order to take steps at the request of the data subject prior to entering into a contract.
PD required by law (statutory) or by contract or necessary to enter into a contract and the possible consequences of failure to provide same
If necessary personal data is not provided, allowing us to conduct the required recruitment, we will not be able to fulfil our contract with you.
Recipients
The only recipients of your personal data will be our third party service providers.
Retention Period
For unsuccessful candidates, we will store such personal data for a period of 1 year after the job application or interview.
For successful candidates, we will store such personal data for a period of 1 year from the termination of employment.
Data Subject
This section applies to the personal data of Employees (Office Staff).
Purpose of Processing
Where you provide us or we are provided with your personal data, we will process them for payroll processing and tax reporting purposes only.
Categories of personal data
This includes your personal identification details, contact information, employment information, government identifiers and financial information.
Legal Basis
The legal basis we rely on to process your personal data is GDPR Article 6(1)(b). This allows us to process personal data when it is necessary for the performance of a contract to which the data subject is party.
PD required by law (statutory) or by contract or necessary to enter into a contract and the possible consequences of failure to provide same
If necessary personal data is not provided, allowing us to conduct the required payroll processing and tax reporting, we will not be able to fulfil our contract with you.
Recipients
The only recipients of your personal data will be our third party service providers. They are based in the EEA.
Retention Period
We will store such personal data for a period of 10 years following the end of the calendar year in which the payslip was issued.
Data Subject
This section applies to the personal data of company website visitors.
Purpose of Processing
Where you provide us with your personal data, we will process them for cookie management purposes only.
Categories of personal data
This includes your browsing information.
Legal Basis
The legal basis we rely on to process your personal data is GDPR Article 6(1)(a). This allows us to process personal data when the data subject has given consent, subject to the applicable conditions, to the processing of his or her personal data for the specified purposes.
PD required by law (statutory) or by contract or necessary to enter into a contract and the possible consequences of failure to provide same
If necessary personal data is not provided, allowing us to conduct the required cookie management, we will not be able to track visitor behaviour and measure site performance.
Recipients
There are no recipients of your personal data for these purposes.
Retention Period
We will store such personal data for the periods below depending on the type of cookie as from the Cookies’ activation:
Cookies
Our use of cookies
Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site. We use necessary cookies to make our website work. We would also like to set analytics cookies that help us make improvements by measuring how you use the website.
Necessary cookies
Necessary cookies are crucial to your experience of a website, enabling core features like user logins, account management, shopping carts, and payment processing. Necessary cookies enable core functionality such as security, network management, and accessibility. You may disable these by changing your browser settings, but this may affect how the website functions.
We use necessary cookies to enable certain functions on our website.
Performance cookies
Performance cookies track how you use a website during your visit. Typically, this information is anonymous and aggregated, with information tracked across all website users. They help companies understand visitor usage patterns, identify and diagnose problems or errors their users may encounter, and make better strategic decisions in improving their audience’s overall website experience. The cookies collect information in a way that does not directly identify anyone. These will be off by default and set only if you accept. We use performance cookies on our website.
We shall respond without undue delay to requests made by Data Subjects to exercise their rights in relation to the personal data we process.
Under certain circumstances, data subjects have certain rights, including:
Access
Data subjects have the right to obtain the following from the Company:
Rectification
Where personal data is inaccurate, data subjects have the right to request that it be corrected and incomplete personal data be completed based on information they may provide.
Erasure
The right to erasure is also known as “the right to be forgotten”. It applies only in certain circumstances.
Restriction on Processing
Data subjects may request from the Company the restriction of processing of their personal data.
Object to Processing
Data subjects have the right to object to the processing of their personal data in some circumstances. However, data subjects have the absolute right to object to the processing of their personal data for direct marketing purposes.
Portability
Under certain circumstances, data subjects have the right to receive personal data in a structured, commonly used and machine-readable format. This allows data subjects to move, copy or transfer personal data easily from one IT environment to another in a safe and secure way, without affecting its usability.
Right to withdraw consent if processing is based on consent
Where the legal basis for processing is the consent of data subjects, the GDPR entitles data subjects to the right to withdraw their consent at any time.
Right to lodge a complaint with a supervisory authority
Data subjects have the right to complain if they have concerns about the way the Company is handling their personal data.
Automated decision making
Data subjects have the right not to be subject to a decision which is based on automated decision making or profiling, without the involvement of human intervention.
We do not use automated decision making.
How do I exercise my rights?
You can contact us in the ways set out in the relevant section at the beginning of this notice.
Changes to the General Privacy Notice
If any changes are made to the General Privacy Notice, these will be posted on this page. Please check back frequently to stay informed of any updates or changes.
Where we intend to further process your personal data for a purpose other than that for which the personal data were collected, we shall provide you, prior to that further processing, with information on that other purpose and with any relevant further information.
Date of last update
13 June 2023